You can organize tasks by your different teams (such as Marketing, Dev and Design) or the main parts of the project itself (like Logistics, Location, Guests and Honeymoon). Choose the top level of task organization according to your project, and identify these using labels.
This means that as a task is worked on, its card moves from left to right on the project board.Īfter setting out workflow stages of “To Do,” “Doing,” and “Done,” break your project down into major divisions. Using the Kanban method, you "pull" work as you have capacity, rather than work on tasks by being "pushed" into the process when requested. Next, start organizing your lists with a simple Kanban-inspired workflow:
The bottom line? Set your team up for success by keeping focused on what tasks are truly critical to the project’s completion. Your project’s critical path is made up of “must-have” dependencies: tasks that can only be started when previous ones are completed. “Is this task really helping me with my objective?”īy constantly questioning your board, you’ll also be able to better detect the critical path, a sequence of tasks which must be completed on time if you don’t want to delay the entire project. “Do I have enough time to complete this task without disrupting the project’s schedule?” “Is this effort good enough for what I want to do?” Don’t be afraid to throw tasks away if they’re not in sync with the goal you defined earlier. Since each task on the board will become part of your roadmap (and Gantt chart), define and review project priorities on a regular basis. Keep your project goal visible on a Trello card so you can refer to it every time you have a doubt about the project tasks or priorities and ask: “Is this really helping us reach our goal?” Instead, create a new one that is focused on your project plan.
Not so scary now, is it?īefore we dive in, here’s how to set up a Trello board to optimize for creating a fully functional (and even fun) Gantt chart! Keep Your Trello Board FocusedĪ Trello board is often created with a specific end result in mind, so maybe your day-to-day Trello board isn’t ready to be the great roadmap of your dreams. Plan your project, and your chart will follow. Building a project roadmap in Trello gives you an automatic way to generate Gantt charts on demand.
The key to leveraging these perks is to use Gantt charts to their full potential without making them a burden to prep and update. Think of it this way: If someone is waiting for your work to be done, and you can see that every time you look at the Gantt chart, are you going to procrastinate?
However, this list can make for a very complicated display of information when you factor in all the moving pieces of your project. With a project roadmap, your team can coordinate efforts and achieve objectives effectively according to a common plan.Īt its core, a good project roadmap should show these four key details: It not only delivers the project’s big picture, but it also allows you to share a strategic vision with your team. Just like a successful road trip, your next project needs plenty of snacks, some good music, and most importantly: a roadmap.Ī roadmap is a visual representation of a project’s timeline of development.